Tech

SharePoint and Office 365 Collaboration Tools & Features

Markets estimate that the global enterprise collaboration market will expand from $31 billion in 2019 to $48.1 billion by 2024 at an expected CAGR rate of 9.2%, according to their Enterprise Collaboration Market—Global Forecast to 2024 report. Enterprise collaboration is predominantly driven by the popularity of social networking sites and the relentless expansion of mobile devices.

Businesses continue to look for the best collaboration software as collaborative standards keep on rising. Collaboration tools are among the most essential technologies impacting the digital working experience, according to businesses. Surprisingly, despite the oversaturation of the collaboration software industry, only 20% of firms say their collaboration tools are effective. Simultaneously, nearly 40% of firms admit that their collaboration stack might be significantly improved.

 

Indeed, the software market provides freedom of choice and flexibility. But this flexibility does not always imply high-quality collaboration. In order to meet the demands of numerous teams, businesses frequently adopt multiple collaboration technologies at the same time, which leads to the following challenges:

  • Inconsistent Collaboration – It’s difficult to properly control and coordinate collaboration at the enterprise level and assure cross-team engagement when each team operates its own application.
  • Challenging & Hard-to-Manage Collaboration Environment – The more apps that are used, the more money businesses spend to support them, ensuring that they run smoothly and securely.
  • An Inadequate Foundation for Knowledge Management – It’s difficult to coordinate effective knowledge management and construct relevant workflows with distributed collaboration, whether it’s for sharing experience, collecting knowledge across organizational resources, or putting up quality knowledge management among department and project teams.

If a firm wishes to avoid the problems outlined above, the most obvious option is to adopt a holistic approach that solves the needs of diverse teams and employees. Office 365, SharePoint Online, and the latest Microsoft 365 were all built to meet such business demands.

To thrive with enterprise collaboration, however, installing one of these systems isn’t enough. In order to create a faultless collaborative environment, businesses must approach the adoption of these platforms with caution. To thrive with enterprise collaboration, however, installing one of these systems might not be enough. In order to create a perfect collaborative environment, businesses should approach the adoption of these platforms with caution.

Collaboration Features & Tools In SharePoint

Now let’s explore the collaboration features of SharePoint. Overall, SharePoint is a collection of tools and technologies for automating workplace communication, collaboration, and content-related operations among employees. SharePoint is now available in three varieties: SharePoint Server or On-Premises, SharePoint Online or Cloud, and SharePoint Hybrid. When comparing SharePoint On-Premises vs SharePoint Online, you’ll notice that the latter has more functional features, while the earlier is more customizable.

SharePoint consultants can leverage custom and built-in workflows to automate procedures. SharePoint sites, which are the foundation of all SharePoint-based corporate solutions and intranets, host all of the automated and content workflows. Let’s look at some of the most common types of SharePoint sites. Work teams can use SharePoint team sites to:

  • Manage team operations, processes, and workflows.
  • Manage team operations, processes, and workflows.
  • Plan activities for brainstorming and team building.
  • Integrate corporate and team resources.
  • Promote team knowledge.

SharePoint Project Sites – SharePoint project sites combine the functionality of a SharePoint team site with project management features. They are ideal for project management collaboration and allow team members to stay updated at all stages of the project from any location across the globe.

SharePoint Community Portals & Sites – Additionally, professional and social organizations can also benefit from SharePoint community sites and portals. As they bring together individuals with similar business interests, skills and expertise.

SharePoint Wikis & Blogs – Blogs and wikis in SharePoint are ideal for knowledge-based collaboration. They collect and organize documented corporate knowledge. To name a few of the most common applications, content from blogs and wikis can be used in staff training, employee personal development, and onboarding.

SharePoint Communication Sites – SharePoint communication sites are ideal for any collaborative scenario which involves a broader audience, such as disseminating news and reports, planning corporate events, or gathering community feedback.

SharePoint Home Sites – They are built on top of communication sites, are accessible in SharePoint Online, and allow the creation of visually attractive and engaging pages that bring business activities, news, people, and content together.

SharePoint Hub-Sites – SharePoint Online subscribers can also benefit from SharePoint hub sites. They operate as content and activity aggregators for related communication and team sites. Employees can find updates from several SharePoint sites on a single page this way.

In both on-premises and cloud deployments, there are additional types of SharePoint sites. SharePoint is well-known as a multipurpose platform because of its versatility. It may serve as a business SharePoint intranet, a learning management system, and a document management system all at the same time.

Collaboration Tools & Features In MS Office 365

While SharePoint can be used independently, Office 365 is a broader umbrella package consisting of a range of collaborative tools. The suite’s usage scenarios are depending on participants, cooperation goals, and their qualities. Also, the diversity of these tools raises questions and several interpretations. Apart from SharePoint Online, the Office 365 suite consists of more than twenty apps:

 

Microsoft Teams – In Office 365, Microsoft Teams is one of the most important facilitators of team collaboration. Microsoft’s response to the immensely popular Slack was launched in March 2017. Surprisingly, the app can outperform both third-party collaboration apps and its own digital ‘peers.’ It has already eaten StuffHub, Skype for Business Online, and Kaizala, which makes it the true “predator” within the suite. Apart from the humor, the software provides personal and corporate teams with channels for chat-based collaboration, as well as audio calls and online meetings, making it an invaluable tool for teams all over the world.

Yammer – Yammer keeps its forum-like collaborative hub status. The app is frequently used in conjunction with SharePoint Online and is included as a standard web component on SharePoint’s modern sites. Yammer underwent various changes as part of Microsoft’s efforts to enhance the adoption rate of the application. Microsoft announced the launch of a new Yammer as “rebuilt from the ground up with hundreds of new innovative features” at Ignite 2019. Within the Office 365 suite, the app will serve as a primary knowledge management portal. Subscribers will be able to view the real results and benefits only after the app’s new version is officially released.

OneDrive For Business – Employees can use OneDrive for Business to store and collaborate on many sorts of documents both offline and online. It offers either 1TB or expandable storage per user, according to on the subscription level.

Outlook – In Office 365, Outlook is the permanent repository of email-based collaboration. Tasks, Mail, Calendar, and People are among the four components included in the suite, giving customers easy access to the Outlook functions they require.

Office 365 incorporates the unique notion of Office 365 Groups in addition to the collaborative apps. It’s not a separate product or feature, but rather a group of apps that allow you to establish new collaboration spaces. Users can create an Office 365 group directly in the platform in which they work, such as Outlook, Yammer, SharePoint Online, Planner, MS Teams, or Stream. For instance, if a user starts a Yammer group, it will incorporate a SharePoint document library and team site, a shared calendar and Outlook email box, a Planner grid, OneNote notebook, Team Channels, Stream, and Power BI workspace.

However, there are several disadvantages to using Office 365 Groups. They necessitate a significant amount of administrative effort in large enterprises. Unmanaged groups can result in the spread of collaborative spaces becoming chaotic. They are also prone to frequent user and access permissions concerns. Connect with him on Facebook, Twitter, and Codecreators.ca

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